Privacy Policy

Last updated: October 2025

1. Introduction

Welcome to VI3NNA Congress, operated by webXevents FlexCo, based in Vienna, Austria.
We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website https://www.vi3nna.com, subscribe to our newsletter, or contact us through our forms.

2. Data Controller

webXevents FlexCo
Kurrentgasse 4/10 | Vienna, Austria
Email: info@vi3nna.com
(For data protection inquiries, please use this address.)

3. What Data We Collect

We collect the following categories of personal data:

  • Contact information (name, email address, organization, position, country, etc.) when you subscribe or submit a form.

  • Communication data (messages, inquiries, and correspondence).

  • Technical data (IP address, browser type, device information, and usage data) collected automatically via cookies and analytics tools.

  • Marketing preferences (if you choose to receive updates from us).

4. Purpose and Legal Basis

We process your data to:

  • Respond to your inquiries and communicate with you (Art. 6 (1)(b) GDPR – performance of a contract or pre-contractual measures).

  • Send newsletters and event updates, if you have subscribed (Art. 6 (1)(a) GDPR – consent).

  • Analyze website traffic and improve our services (Art. 6 (1)(f) GDPR – legitimate interests).

  • Fulfil legal obligations (Art. 6 (1)(c) GDPR).

You can withdraw your consent at any time by clicking the “unsubscribe” link in our emails or contacting us directly.

5. Use of Cookies and Analytics

Our website uses Google Analytics to analyze traffic and improve user experience.
Google Analytics uses cookies that generate information about your use of the website (including your IP address) transmitted to Google servers, which may be located in the USA.
We use Google Analytics with IP anonymization, ensuring that your full IP address is not stored or processed.

You can manage or disable cookies in your browser settings. For more details, see Google’s Privacy Policy:
https://policies.google.com/privacy

6. Newsletter

If you subscribe to our newsletter, we collect your email address and possibly your name and organization to send updates about our events, partners, and activities.
Your data is processed using professional email tools (such as Mailchimp, HubSpot, or similar providers) under GDPR-compliant agreements.
You may unsubscribe at any time via the link in each email.

7. Data Retention

We store personal data only for as long as necessary for the purposes described or as required by law.
After this period, data will be securely deleted or anonymized.

8. Data Sharing

We do not sell your personal data.
We may share data with:

  • Technical service providers (hosting, analytics, mailing platforms) under data-processing agreements.

  • Legal or regulatory authorities if required by law.
    All processors are selected carefully and comply with GDPR.

9. International Data Transfers

If your data is transferred outside the EU/EEA (e.g., to the USA through analytics or newsletter tools), we ensure adequate protection through Standard Contractual Clauses (SCCs) or equivalent legal safeguards.

10. Your Rights

You have the following rights under GDPR:

  • Access to your personal data

  • Rectification or erasure (“right to be forgotten”)

  • Restriction of processing

  • Data portability

  • Objection to processing based on legitimate interest

  • Withdrawal of consent

To exercise your rights, contact us at privacy@vi3nna.com.
You also have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde, www.dsb.gv.at).

11. Security

We use appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction.

12. Links to Other Websites

Our site may contain links to third-party websites. We are not responsible for their privacy practices. Please review their respective privacy policies.

13. Updates to This Policy

We may update this Privacy Policy periodically to reflect legal or operational changes. The latest version will always be available on our website.